Hours: 24 hours a week, hybrid. 

Location: Midtown Manhattan (3 days/week in office, 9:00 am – 5:00 pm)

Salary: $24.00 - $27.00 per hour

Reports To: Senior Associate, Business Operations

About Citymeals:

Citymeals on Wheels provides a continuous lifeline of meals and connection to older New Yorkers in need. Since our founding, we have delivered more than 72 million meals. As we enter our 45th year, we are committed to ending elder hunger in New York City by 2040.

About the Role:

Citymeals on Wheels is seeking a highly organized and proactive Administrative Associate to support daily operations and ensure the smooth functioning of a fast-paced, mission-driven office. The ideal candidate thrives in a collaborative environment, can multitask well, has excellent communication skills, and enjoys supporting a team dedicated to serving older New Yorkers.

Key Responsibilities:

• Demonstrated interest in or experience with supporting fundraising activities.
• Research skills, including donor prospecting and information gathering.
• Support event coordination, logistics, and on-site execution.
• Provide general administrative support, including scheduling, calendaring, filing, and data entry.
• Assist with administrative tasks such as acknowledgement letters and preparing mailing materials.
•  Coordinate logistics for internal meetings, events, and staff activities.
• Liaise with staff across departments to ensure timely follow-through on administrative needs.
• Assist with donors, volunteers, or program-related administrative tasks as needed.
• Ability to provide reliable front-desk coverage during peak reception hours (Tuesday–Thursday, 10:00 a.m.–3:00 p.m.).
• Perform other administrative duties to support the mission of Citymeals.

Qualifications:

• 1–3 years of administrative or office support experience, nonprofit experience a plus.
• Proficiency in Microsoft Office (including mail merge).
• Experience with Raiser’s Edge, Salesforce, or similar CRM tools.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
• A team player with a positive attitude, discretion, and strong interpersonal skills.
• Familiarity with Monday.com or similar project management platforms is a plus.
• Ability to work occasional evenings and weekends as needed for events.
• Genuine enthusiasm for Citymeals’ mission and a belief in the power of food to build connection and community.
• Should be able to lift 10 lbs.

Why Join Citymeals?

• Be part of a mission-first organization with a 45-year legacy of nourishing homebound older adults.
• Work with a passionate, collaborative team that brings together the best of nonprofit impact and culinary excellence.
• Take part in innovative, meaningful events that drive real change in New York City.
• Enjoy robust employee benefits, including medical, dental, vision, disability, and life insurance, flexible spending accounts, 403(b) retirement plan with employer match, generous paid time off and holidays, commutation and communication stipends and professional development opportunities.

How to Apply:

Please send your resume and cover letter to careers@citymeals.org with "Admin Associate" in the subject line.

Qualified candidates will be contacted via phone and/or email. Finalists will be subject to reference and background checks.

Citymeals on Wheels is an Equal Opportunity Employer.